To request an account, please have your supervisor email the Admins Group at archivesspace-team@nyu.edu with the prospective user’s:
We will respond to your request within five business days.
Navigate to the https://archivesspace.library.nyu.edu/ and log in using your NYUHome credentials. Click on "Login using NetID" rather than the Username and Password fields. Access to ArchivesSpace at NYU is currently limited to NYU-NET.
If you are unable to log into ArchivesSpace but are able to log into NYUHome or various NYU Apps, confirm your ArchivesSpace account is active by emailing us at archivesspace-team@nyu.edu. If you have forgotten your password or are experiencing issues across multiple systems, contact ServiceLink NYU.
ArchivesSpace account permissions follow the principle that a user should have the least privilege which is sufficient to perform their work. The Principle of Least Privilege supports overall system stability, system security, and ease of deployment. Users’ permissions are reviewed at the conclusion of the Fall and Spring semesters by the members of the Admins Group.
If you feel that your level of permissions are too low or high, please email us at archivesspace-team@nyu.edu.
Functions | Admins | ACM Archivists | ACM Students |
Special Collections Curators |
Digital Object Creators |
Special Collections Data Entry |
Stacks | Full Read Only | Read Only |
---|---|---|---|---|---|---|---|---|---|
Transfer entire contents of repository | |||||||||
Manage this repository | X | ||||||||
Create/update accessions | X | X | X | X | |||||
Create/update resources | X | X | X | X | X | X | |||
Create/update digital objects | X | X | X | X | |||||
Create/update event records | X | X | X | X | X | ||||
Delete event records | X | X | X | X | X | ||||
Suppress major record types | X | X | X | ||||||
Transfer major record types between repositories | X | ||||||||
Delete major record types | X | X | X | ||||||
View suppressed records | X | X | X | X | X | X | |||
View records | X | X | X | X | X | X | X | X | X |
Create/update classifications and classification terms | X | ||||||||
Delete classifications and classification terms | X | ||||||||
Initiate import jobs | X | X | X | ||||||
Cancel import jobs | X | X | X | ||||||
Create/update/delete subject records | X | X | X | ||||||
Create/update/delete agent records | X | X | X | X | |||||
Create/update/delete vocabulary records | X | ||||||||
Merge agent/subject records | X | X | X | ||||||
Merge major record types | X | X | |||||||
Manage RDE templates | X | X | |||||||
Create/update top container records | X | X | X | X | X | X | |||
Delete/bulk update top container records | X | X | X | X | |||||
Create/update/delete container profile records | X | X | |||||||
Create/update/delete location profile records | X | X | |||||||
Create/run background job | X | X | X | X | X | X | X | X | X |
Cancel background job | X | X | X | X | X | X | X | X | X |
Create/update assessment records | X | ||||||||
Delete assessment records | X | ||||||||
Create/update/delete repository assessment attributes | X | ||||||||
Create/update/delete controlled value records | X | ||||||||
View contact details for agent records | X | ||||||||
Work with agents in full mode | X | ||||||||
Manage custom report templates | X |
This policy applies to all ArchivesSpace accounts at New York University. This document includes statements on access control, privileges, authentication/password management, and the information required to request a user account.
For authentication, ArchivesSpace will be integrated with the NYU Libraries Login application. Therefore, the password used to authenticate with ArchivesSpace will be managed externally and users will use the same password to login into ArchivesSpace as other NYU applications. Aside from admin passwords, no other passwords should be assigned within the ArchivesSpace application.
In addition to System Administrators, there are nine (9) User Groups and 30 roles. Current user group permissions are listed in the "Current Group Settings" tab.