The resources below can help you incorporate language describing the UltraViolet repository for the purpose of data management plans for grant applications and informed consent needs.
While we don’t recommend using template language to describe your data management processes (because each project and process is different), you will need some language to describe UltraViolet itself to make sure that participants and funders understand its role and qualifications as a repository for your research materials.
We do ask that you contact us for a brief conversation about your potential deposit before using this template language, particularly for data management plans for grants. After confirming that UltraViolet is the best place for your research materials, please feel free to adopt and adapt the text below.
If you would like to mention UltraViolet in your Data Management Plan (DMP) as the repository in which you plan to deposit your data, you can adapt this language that describes it:
The principal investigators have communicated with New York University's UltraViolet (UV) service team regarding their plan to deposit the materials generated through the research project and accompanying documentation in UV. The UV service team have confirmed that <insert type of materials> are suitable for archiving with UltraViolet. As the designated repository, UV will take responsibility for managing the data and documentation after they are deposited and will make them available to the community.
UV is New York University's research repository that provides stable, long-term access to digital materials produced by members of the NYU community. In tandem with the researchers who deposit data with UV, its trained service team fully curates the materials to make them usable, discoverable, meaningful, citable, secure, and durably preserved. As part of its curation process, UV ensures that materials are stored in formats appropriate for long-term archiving, assists in the creation of detailed documentation, publishes the materials with metadata, and attaches a Digital Object Identifier (DOI) to data to facilitate findability and allow stable citations to the work.
We offer three types of model language for informed consent scripts, each both in a formal and an informal version. The first is for use when data will be de-identified (A). The second is for use when full de-identification might not be possible (B), and the third is for use when de-identification is not necessary (C). We also offer a template for opt-in consent. These templates can and should be adjusted to fit your research and your participants.
De-identified data generated from the information you provide in our interaction may be shared with the research community to advance scholarly knowledge. I plan to deposit the research materials in New York University's repository, UltraViolet. I will use my best efforts to remove or code (e.g., reference as “Participant #1) personal information that could identify you before the data is shared in an effort to ensure that, by current standards and known methods, no one will be able to identify you from the shared data. Despite these measures, I cannot guarantee complete anonymity.
I hope to be able to learn a lot from our conversation today. I would also like to share what I learn with other researchers. So, after our conversation, I will <type up notes / use the tape recording that you agreed we could make to create notes>. Then, I will try to remove all of the words that indicate that I was talking to you. Some words do this directly (e.g., your name); other words do this indirectly (e.g., when you mention events in your community). While I will try my best to hide who you are, someone may still be able to tell that the notes came from a conversation with you. You and I have talked about the risks and benefits <make sure risks and benefits of sharing were discussed> of my sharing the new version of my notes from our conversation. If you agree, I’ll take that new version of my notes and put it in NYU's repository, UltraViolet. A repository is a place that helps researchers to share on-line with other researchers the information that they learn from their studies; those other researchers can then use that information in their own studies and books. This way we can all keep learning together. Do I have your permission to do this after we talk?
Data generated from the information you provide in our interaction may be shared with the research community (most likely in digital form via the internet) to advance scholarly knowledge. Due to the nature of the information, full de-identification of those data might not be possible. As a result, other measures will be taken before sharing. I plan to deposit the research materials at New York University's repository, UltraViolet. Your data will be made available for the research community. Despite my taking these measures it is not possible to predict how those who access the data will use them.
I hope to be able to learn a lot from our conversation today. I would also like to share what I learn with other researchers. So, after our conversation, I will <type up notes / use the tape recording that you agreed we could make to create notes>. Then I will try to remove all of the words that indicate that I was talking to you. Some words do this directly (e.g, your name); other words do this indirectly (e.g., when you mention events in your community). I’ll take that new version of my notes and put it in NYU's repository, UltraViolet. A repository is a place that helps researchers to share on-line with other researchers the information that they learn from their studies; those other researchers can then use that information in their own studies and books. This way we can all keep learning together. You and I have talked about the risks and benefits <make sure risks and benefits of sharing were discussed> of my sharing the new version of my notes from our conversation. While I will try my best to hide who you are, someone may still be able to tell that the notes came from a conversation with you. Do I have your permission to do this after we talk?
Data generated from the information you provide in our interaction may be shared with the research community (most likely in digital form via the Internet) to advance scholarly knowledge. We have discussed the benefits and risks of sharing the data and you agree that the data may be shared without de-identification or other protective measures.
I hope to be able to learn a lot from our conversation today. I would also like to share what I learn with other researchers. So, after our conversation, I will <type up notes / use the tape recording that you agreed we could make to create notes>. We agreed that I am going to leave your name and other information about you in the notes so that it’s clear that I was talking to you. I will then put those notes in NYU's repository, UltraViolet. A repository is a place that helps researchers to share on-line with other researchers the information that they learn from their studies; those other researchers can then use that information in their own studies and books. This way we can all keep learning together. You and I have talked about the risks and benefits <make sure risks and benefits of sharing were discussed> of my sharing the notes from our conversation, including your name and other information about you, with other researchers. Do I have your permission to do this after we talk?