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Data Management Planning

Information on best practices and standards for data management planning.

GETTING STARTED WITH A DMP

A data management plan (DMP) is a short (2 pages max) but critical part of your grant application which outlines how you will collect, organize, manage, store, secure, backup, preserve, and share your data.

The particular requirements of a DMP will vary among funding agencies, so it is best to always consult the agency's resources for their specific needs. Most DMPs will ask you to provide some information about:

  • An overview of the formats and types of data to be produced.

  • Research methodology (data collection, processing, and analyzing).

  • Roles & responsibilities in regards to data collection, description, processing, analyzing, and disseminating. 

  • Standards you will use to describe your data (metadata).

  • Storage and backup procedures. 

  • Long-term archiving and preservation plan. 

  • Access policies and provisions for secondary uses.

  • Security measures taken to protect data and/or participant confidentiality.

NYU's Policy on Retention of and Access to Research Data also may factor into your DMP. Key factors in the policy include:

  • You must retain research data in enough detail and for a long enough period of time to respond to questions about accuracy, authenticity, primacy, and compliance with laws and regulations governing the conduct of the research and to establish priority for patentable items.
  • the PI is responsible for determining what needs to be retained.

SPARC has also has provided a webpage to help understand the data sharing requirements of granting agencies in the US: http://researchsharing.sparcopen.org/data

We can help review your data management plans for upcoming grant applications. Feel free to book an appointment with us at your convenience!

DMPTool

DMPTool is an open source tool maintained by the California Digital Library that provides step-by-step guidance and information specific to many granting agencies and their directorates. DMPTool also contain templates for DMPs according to the funder and allows users to make their plans publicly available here: https://dmptool.org/public_plans.

NYU is an institutional member of the DMPTool, so you can sign into the DMP Tool using your netID and password from the institutional log-in page. Select "New York University" from the drop down menu and click "Go!"

We recommend using DMPTool to draft your data management plans. They provide a "Getting Started" guide to the platform here: https://dmptool.org/help.

Once you finish writing your DMP, you can always send it to your friendly data management librarians, Nick and Vicky, for review. You can either export your DMP as a .docx or .pdf file and email us, or use the "Request Feedback" feature in DMPTool to directly email us your plan for review.

A screenshot of the DMPTool with the "review" tab highlighted in red

You can view a wide variety of data management plans through the DMPTool on their public DMP page

FUNDERS POLICY

DMP Policies of various funders
Agencies DMP Required?
Alfred P. Sloan Foundation Yes: "How will your data and code be shared, annotated, cited, and archived? What else will you do to make your findings reproducible by other researchers?" for general projects, and for those generating "information products," there is another section that is a fuller DMP. 
Defense Advanced Research Projects Agency (DARPA) No
Department of Energy (DOE)

Yes: a DMP for all stages of the digital data lifecycle, including capture, analysis, sharing, and preservation. The DOE’s main focus is on sharing and preservation of digital research data.

There are additional requirements for the following programs:

Gordon and Betty Moore Foundation Yes: "As part of the foundation grant development process, potential grantees are required to develop a Data Management and Sharing Plan with their foundation grant team. All data used in or developed in whole or in part by foundation-funded projects (and that can be shared in a manner consistent with applicable laws) will be made widely available and freely shared as soon as possible. If data used in foundation-funded projects are owned by an additional party other than the grantee, we do not require it to be released, but the grantee will use its best efforts to encourage the data owners to make it openly and freely available."
Institute of Education Sciences Yes: "The DMP should describe a plan to provide discoverable and citable dataset(s) with sufficient documentation to support responsible use by other researchers, and should address four interrelated concerns—access, permissions, documentation, and resources—which must be considered in the earliest stages of planning for the grant. The DMP must provide a comprehensive overview of how the final research data will be shared, and should not exceed five pages. DMPs are expected to differ, depending on the nature of the project and the data collected."
Institute for Museum and Library Services (IMLS) Yes: Specifically for projects that develop digital products.
National Aeronautics and Space Administration (NASA) Yes: NASA “promotes the full and open sharing of all data with the research and applications communities, private industry, academia, and the general public.” 
National Endowment for the Humanities (NEH) Yes: "The DMP should clearly articulate how sharing of primary data is to be implemented. It should outline the rights and obligations of all parties with respect to their roles and responsibilities in the management and retention of research data. It should also consider changes to roles and responsibilities that will occur if a project director or co-project director leaves the institution or project. Any costs stemming from the management of data should be explained in the budget narrative."
National Institute for Health (NIH) Yes: Data Access and Sharing Plan: “...investigators submitting an NIH application seeking $500,000 or more in direct costs in any single year are expected to include a plan for data sharing or state why data sharing is not possible."
National Oceanic and Atmospheric Administration (NOAA) Yes: The Federal Ocean Data Policy requires that appropriate oceanic data and related information collected under federal sponsorship be submitted to and archived by designated national data centers. In compliance with this directive, NOAA requires that all grant recipients submit a Data Sharing policy for their project: “all NOAA grantees must share data produced under NOAA grants and cooperative agreements in a timely fashion, except where limited by law, regulation, policy, or security requirements.”
National Science Foundation (NSF) Yes: requires a DMP for all full proposals submitted or due on or after January 18, 2011. 

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