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Data Management Planning: DATA SHARING & PUBLISHING

Information on best practices and standards for data management planning.


To encourage sustainability, to share data you should:

  • Describe your data using the standard metadata of your field!

  • Describe your research process and methodology! 

  • Get a DOI for you and your data!

  • Select a repository where your data can be made available to other researchers!

General Information

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Open Access with unlocked lock logoOpen Access refers to a movement working towards making online research outputs free of access restrictions, and increasingly free of many restrictions on use. This applies to all forms of published research, such as journal articles, data, and conference papers. 

There are two essential forms of Open Access: gratis open access (online free of charge), and libre open access (online free of charge + additional usage rights). These are often granted through various Creative Commons licenses. 

Benefits of making YOUR research Open Access:

  • Researchers can read and build on the finding
  • Accelerated discovery: with open access, researchers can read and build on the findings of others without restriction.
  • Public enrichment: much scientific and medical research is paid for with public funds. Open Access allows taxpayers to see the results of their investment.
  • Improved education: Open Access means that teachers and their students have access to the latest research findings throughout the world.


A data management horror story by Karen Hanson, Alisa Surkis and Karen Yacobucci. This is what shouldn't happen when a researcher makes a data sharing request! Topics include storage, documentation, and file formats. The video below is equipped with captions, but no transcript is available.


An identifier establishes the connection between an object and a string--these objects can vary from datasets to websites to person names, and publications. This string is a exclusive set of characters assigned by a registry that describes a digital object. 

A persistent identifier is an identifier that is available and managed over time--this will not change if the object in question (say, a researcher or their dataset) is moved or renamed. This means that a persistent identifier allows for reliable future reference by humans and technology. 

For Researchers: Get yourself an ORCID!

ORCID logo

ORCID (Open Researcher and Contributor ID) is an open, non-profit, community-based effort to provide a registry of unique researcher identifiers and a transparent method of linking research activities and outputs to these identifiers. By obtaining an ORCID, you have a persistent identifier that distinguishes you from other researchers that links you to all your research output and other professional activities. It allows you to be recognized, helps your data (and yourself!) become more discoverable, and can strengthen collaboration in the research community!

The best part is--it's free! Register to get your own ORCID identifier!

For Data: Get your research output a DOI!

datacite logo

DataCite is a DOI registry where researchers can get a persistent identifier for their datasets. Digital Object Identifiers (DOIs) are in widespread use for journal articles and are increasingly utilized as a means of precisely identifying specific datasets.



a workflow diagram showing how data journals + repositories can give you a citation for your data, which you can then use for metrics


If you choose to make your data open and available, there are many more metrics you could leverage as well! 

Metrics Toolkit logo Metrics Toolkit Use the Metrics Toolkit to find the best outlets to bring visibility to your research and enhanced the citations of your scholarship.


Creative Commons License
Original work in this LibGuide is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.