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Journal Publishing

This guide supports journal publishing initiatives across NYU by providing information about the various issues involved in journal publishing, including how to access NYU services that support this work.

Proactive Metadata Distribution

Some indexes and aggregators will go ahead and include you without your having to do anything, especially as your journal becomes established. But as the publisher or editor of a journal, it’s important to be proactive to get the snowball really rolling and to ensure that you show up in as many points of discovery as possible.

Some metadata distribution is active on your part as a publisher. For example, you must register your publication to receive an ISSN, and apply for inclusion in the Directory of Open Access Journals (DOAJ). On the article level, services like Crossref and indexes like DOAJ require publishers to submit robust metadata, either via a form or via upload of an XML file. 

Identifying Important Indexes

Check Ulrichsweb to see where your journal is already indexed, and reach out to indexes that are important in your field.

DOAJ has assumed an important place and takes on the role of a metadata hub, along with Crossref. Being included in indexes like DOAJ and Crossref is increasingly important because other providers and services draw on them by reusing the information they provide in their own products.

Passive Metadata Distribution

Adding certain metadata-related features to your journal’s website can help others gather and maintain information about your publication. This can be in the form of machine-readable metadata you provide, or following presentation best practices so that others can make quality metadata based on your journal website.

Search Engine Optimization (SEO)

Some journal management systems and institutional repositories will embed structured information that can be crawled by search engines (such as Google Scholar). Including structured information in your webpages (specific and precise title tags, for example) helps adds data points to search engine indexes.

HTML Meta Tags

HTML meta tags are a common location for metadata in web pages. Here is an example of an article web page from the journal Boletín de Arte, which uses Open Journal Systems. You can see a lot of metadata in “meta” tags in the source HTML code.

<meta name="generator" content="Open Journal Systems"> <link rel="icon" href=""> <meta name="gs_meta_revision" content="1.1"/> <meta name="citation_journal_title" content="Boletín de Arte"/> <meta name="citation_journal_abbrev" content="1"/> <meta name="citation_issn" content="2695-415X"/>  <meta name="citation_author" content="Ane Lekuona Mariscal"/> <meta name="citation_author_institution" content="Universidad del País Vasco"/> <meta name="citation_title" content="Irrupciones feministas en el arte antifranquista. La dimensión de lo político en María Franciska Dapena"/> <meta name="citation_date" content="2020/11/03"/> <meta name="citation_issue" content="41"/> <meta name="citation_firstpage" content="103"/> <meta name="citation_lastpage" content="115"/> <meta name="citation_doi" content="10.24310/BoLArte.2020.v41i.7791"/> <meta name="citation_abstract_html_url" content=""/> <meta name="citation_language" content="es"/> <meta name="citation_keywords" xml:lang="es" content="Arte antifranquista"/> <meta name="citation_keywords" xml:lang="es" content="Historia del feminismo"/> <meta name="citation_keywords" xml:lang="es" content="Partido Comunista"/> <meta name="citation_keywords" xml:lang="es" content="Estampa Popular de Vizcaya"/> <meta name="citation_keywords" xml:lang="es" content="Arte y política"/> <meta name="citation_keywords" xml:lang="es" content="Estudios de género"/> <meta name="citation_keywords" xml:lang="es" content="María Franciska Dapena"/> <meta name="citation_pdf_url" content=""/> <meta name="citation_fulltext_html_url" content=""/> <link rel="schema.DC" href="" /> <meta name="DC.Creator.PersonalName" content="Ane Lekuona Mariscal"/> <meta name="DC.Date.created" scheme="ISO8601" content="2020-11-03"/> <meta name="DC.Date.dateSubmitted" scheme="ISO8601" content="2020-02-10"/> <meta name="DC.Date.issued" scheme="ISO8601" content="2020-11-11"/> <meta name="DC.Date.modified" scheme="ISO8601" content="2020-11-11"/> <meta name="DC.Description" xml:lang="en" content="María Franciska Dapena (1924-1995) was a multidisciplinary artist from Vizcaya remembered, generally, for her participation –the only woman– in the artistic group Estampa Popular de Vizcaya (1962), a backbone movement of legitimated Spanish and Basque art history of the 20th century. However, her recognition as a member of this collective project has been the result of researches carried out in recent decades, which incorporated the objective of recovering the agency of women artists of the past. On this occasion, the article attempts to analyse, firstly, the figure and work of Dapena through a gender perspective and, in turn, to relate part of her contribution to the feminist movement that was taking shape in the circles closest to the artist in which, for example, Lidia Falcón or Sol Panera participated"/> <meta name="DC.Description" xml:lang="es" content="María Franciska Dapena (1924-1995) fue una artista multidisciplinar vizcaína recordada, por lo general, por su participación –la única femenina– en el colectivo de Estampa Popular de Vizcaya (1962), movimiento vertebrador de la historia del arte del siglo XX español y vasco. No obstante, su reconocimiento como integrante de este proyecto colectivo ha sido fruto de las investigaciones realizadas en las últimasdécadas, donde se ha incorporado el objetivo de recuperar la agencia de mujeres artistas del pasado. En esta ocasión, el artículo trata de analizar, en primer lugar, la figura y obra de Dapena a través de una lectura de género y, a su vez, relacionar parte de su producción con el movimiento feminista que iba tomando forma en los círculos cercanos a la artista donde participaron, por ejemplo, Lidia Falcón o Sol Panera."/> <meta name="DC.Format" scheme="IMT" content="application/pdf"/> <meta name="DC.Format" scheme="IMT" content="text/html"/> <meta name="DC.Identifier" content="7791"/> <meta name="DC.Identifier.pageNumber" content="103-115"/> <meta name="DC.Identifier.DOI" content="10.24310/BoLArte.2020.v41i.7791"/> <meta name="DC.Identifier.URI" content=""/> <meta name="DC.Language" scheme="ISO639-1" content="es"/> <meta name="DC.Rights" content="Derechos de autor 2020 Ane Lekuona Mariscal"/> <meta name="DC.Rights" content=""/> <meta name="DC.Source" content="Boletín de Arte"/> <meta name="DC.Source.ISSN" content="2695-415X"/> <meta name="DC.Source.Issue" content="41"/> <meta name="DC.Source.URI" content=""/> <meta name="DC.Subject" xml:lang="es" content="Arte antifranquista"/> <meta name="DC.Subject" xml:lang="es" content="Historia del feminismo"/> <meta name="DC.Subject" xml:lang="es" content="Partido Comunista"/> <meta name="DC.Subject" xml:lang="es" content="Estampa Popular de Vizcaya"/> <meta name="DC.Subject" xml:lang="es" content="Arte y política"/> <meta name="DC.Subject" xml:lang="es" content="Estudios de género"/> <meta name="DC.Subject" xml:lang="es" content="María Franciska Dapena"/> <meta name="DC.Title" content="Irrupciones feministas en el arte antifranquista. La dimensión de lo político en María Franciska Dapena"/> <meta name="DC.Title.Alternative" xml:lang="en" content="The Irruption of Feminisms in Anti-Franco Art. Notes on the Dimension of Politics in María Franciska Dapena"/> <meta name="DC.Type" content="Text.Serial.Journal"/> <meta name="DC.Type.articleType" content="Artículos"/>

Linked Data

Below you can see a snippet of JSON-LD from an article in the International Journal for Digital Art History, which uses fields (also called properties). is highly preferred by search engines, which maintain the schema.

    "@context": "",
    "@type": "Article",
    "author": "Dario Rodighiero",
    "dateModified": "2022-07-21T15:51:47-0700",
    "datePublished": "2022-07-21T15:44:49-0700",
    "headline": "Extending Museum Beyond Physical Space: A Data-Driven Study of Aldo Rossi's Analogous City as a Mobile Museum Object",
    "image": "",
    "name": "Extending Museum Beyond Physical Space: A Data-Driven Study of Aldo Rossi's Analogous City as a Mobile Museum Object — DAHJ",
    "publisher": {
        "@context": "",
        "@type": "Organization",
        "logo": {
            "@type": "ImageObject",
            "url": ""
        "name": "DAHJ"
    "url": ""

Catalog Records

In addition to the machine readable metadata you make, information professionals create and maintain metadata for their systems based on how you present your journal on your own website and how you have registered your publication’s ISSN(s). Below are screenshots of records describing the journal Music in art: international journal for music iconography in Worldcat (a shared library catalog) and Ulrichsweb (a serials directory).


On the top of the image are the Worldcat logo, a search bar, and is a navigation menu. Below is a thumbnail showing an icon representing an electronic book. To the right of the icon is information about the journal Music in art : international journal for music iconography.


Record for the journal Music in Art on the Ulrichsweb website, showing metadata fields like title, ISSN, publisher, country, status, and more.

PIE-J the presentation & identification of e-journals logo.PIE-J

While journal-level catalog records focus on the entire journal, past and present, many publisher websites emphasize the current journal issues or volumes. This can make it hard for information systems to link researchers to the right content. For example, one of the thorniest issues for libraries to deal with is when the title of a journal changes.

Maintained by NISO, the National Information Standards Organization in the United States, PIE-J: The Presentation & Identification of E-Journals outlines best practices for journal publishers. Following PIE-J will make it easier for information professionals to catalog and index your journal.

PIE-J best practices relate to:

  • presenting your journal’s title
  • providing journal title histories
  • when to apply for a new ISSN
  • how to present journal volume and issue enumeration and chronology
  • what kind of information to include on an about page