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Qualitative Data Analysis: Transcription Software

This guide provides information and guidance for researchers interested in conducting qualitative data analysis.

NYU Stream _ Instructions

You need to simply add new media by uploading your project >> "Add New".  Then once it is uploaded you click on the title of the media and it will take you to an editing page.  From here.  You will see a drop down menu choice under the title "Actions" in which you may choose the option to "+Order Captions ".  It will take approximately 3 times the length of you media to transcribe (ie 5 min film will take 15 mins) you will note that the status will change from pending to in progress to complete.  Once completed you can click on the world "complete" and it will take you to the transcript which you can listen to the media while reading along and make edits to the text.  When you are finished hit "save and approve"(again this take a couple of mins to process the resave.)  Now go back to the page with "Action"  or to the initial page with your media.  See the tab select "Attach" then the download arrow to download a written transcript.  Or "Share" tab to be able to export a link to the media with captioning. .

Workshop: Transcription Methods and Tools at NYU_ May 3, 2016

Message from NYU IRB/ UCAIHS Regarding Transcription Software_ May 2016

Suggestions for best practice for 3rd Party Transcription:

  • Researcher that have an individual other than themselves transcribe audio/video media, should let the IRB know who they are and have the transcriber sign a confidentiality agreement  (Transcription Agreement Form for Individual)
  • Researcher that have an on-line transcription software companies transcribe audio/video media, should follow the attached protocol established by PRIM&R (Public Responsibility in Medicine and Research,) the national organization for IRB's. The PRIM&R IRB forum offers suggestions regarding data security with a third party vendor.  (see attached)

Suggestions for best practice for Data Storage:

  • IRB also suggests that once the transcription is complete, the dictation/interviews should be destroyed/wiped clean/deleted after they are reviewed by the researcher.
  • It is not advised to use NYU Stream to store your material. 

Further Resources

Branley, D. (2004). 'Making and Managing Audio Recordings' in Clive Seale (ed) Researching Society and Culture (2nd edition), London: Sage, pp 207-223

Lapadat, J., & Lindsay, A. (1999). 'Transcription in Research and Practice : from standardisation of technique to interpretive positionings' Qualitative Inquiry 5(1) 64-86

Lewins, A. (1998). 'Transcribing Evaluation data' in Harvey J. (Ed) Evaluation Cookbook Online , Learning Technology Dissemination Initiative, Herriot Watt Edinburgh.

Stockdale, A. (2003). An Approach to Recording, Transcribing, and Preparing Audio Data for Qualitative Data Analysis Education Development Center, Inc.